First Impressions Officer (Female) - ACE Properties

Sarai Alamgir, Pakistan
Full Time
Admin - ACE Properties Dream City
Entry Level

ACE Properties is a Real Estate subsidiary of ACE Group for Companies, an ACE group of companies having a diversified portfolio including, Digital remittance services in more than 100+ countries, digital wallet services in the UK, and real estate projects, web-based News Channel, advertising businesses, and software solutions in Pakistan. ACE Properties

Active Projects: Canal City Sarai Alamgir, Dream City Kharian & ACE Shopping Park Kharian

The basic purpose of the First Impression Officer will be to facilitate walk-in guests at the reception in a pleasant manner through attentive listening and a problem-solving attitude. Talking and making calls to relevant individuals using the IP system, and also providing a range of administrative and clerical duties 

Job Responsibilities:

  • Greeting and welcoming visitors and directing them appropriately.
  • Communicating with relevant departments like HRD, Sales and Admin etc. regarding the visitor or interviewee
  • Answering queries of the visitors, if any information is required or contact the relevant department for further information.
  • Maintain visitor's log
  • Issuance of Visitors' badges to interviewees and other visitors.
  • Receiving and sorting daily couriers and issuance in relevant departments and maintaining a log of the same.
  • Daily verify that all lines are working properly and telephone devices are functional
  • Answers incoming calls and route to relevant departments if required.
  • Focus on attentive listening and problem-solving.
  • Provides information obtained from a variety of sources to field questions from a caller regarding departments, phone numbers, operational hours, etc.
  • Updates and maintains a personal copy of the company telephone directory and other resources to ensure accurate dispensing of information.
  • Guide staff about routine questions regarding IP dialing and train where the particular staff need guidance about how to operate.
  • Facilitate call making and prepare a log of the same.
  • Reports telephone/internet issues to the NSS department for immediate assistance.
  • Arrange to call back on the specified time if requested/promised.
  • Maintain meetings logs as per the meeting room reservations.
  • Highlight all issues related to calls to concerned officials to resolve the matter and facilitate customers to the fullest.
  • Arrange meetings of directors with managers and respective staff as requested.
  • Keep looking forward to enhancing the knowledge base by working on communication skills and language accents.
  • Act as a custodian of all mobile numbers and relevant data in possession.
  • Keep records of calls placed and received
  • Perform typing, proofreading, data entry, tasks etc.
  • Set up conference calls in different locations and time zones
  • Assist the monitoring section in CCTV review for assigned tasks.
  • Perform all other duties as assigned
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