Job Title: Procurement Executive

Department: Procurement
Company: ACE Properties

Job Purpose

To manage end-to-end procurement activities for construction projects, office operations, and real estate development needs of ACE Properties. The role ensures timely sourcing of materials and services at competitive prices while maintaining quality standards, vendor reliability, and full compliance with company procurement policies.

Key Responsibilities

Procurement & Sourcing

• Manage procurement of construction materials, finishing items, electrical & plumbing items, IT equipment, office supplies, and other project-related goods/services.
• Float RFQs, collect quotations, and prepare comparative statements.
• Ensure procurement is executed strictly as per approved Purchase Requisitions (PRs) and company SOPs.
• Identify, evaluate, and onboard new vendors for construction and real estate projects.
• Ensure procurement of materials meets required specifications, quality standards, and timelines.

Vendor Management

• Maintain and update the approved vendor database.
• Develop and maintain strong relationships with suppliers and contractors.
• Negotiate pricing, payment terms, and delivery schedules to achieve cost efficiency.
• Conduct vendor performance evaluations based on quality, delivery, and compliance.
• Resolve vendor issues including delays, discrepancies, and quality concerns.

Cost Control & Market Analysis

• Monitor market prices of construction and project-related materials regularly.
• Conduct price benchmarking and comparative cost analysis.
• Identify opportunities for cost savings and value engineering.
• Support management in budget control through competitive sourcing.

Order Processing & Coordination

• Process Purchase Orders (POs) in line with approved PRs and budgets.
• Coordinate with project teams, site engineers, and finance for procurement requirements.
• Track purchase orders and ensure timely delivery of materials/services.
• Ensure accuracy in specifications, quantities, pricing, and delivery timelines.
• Follow up with vendors to avoid delays in project execution.

Compliance & Documentation

• Ensure all procurement activities comply with company procurement policy and approval hierarchy.
• Maintain complete procurement documentation (PRs, RFQs, POs, quotations, contracts).
• Support internal and external audits with required procurement records.
• Ensure transparency and traceability in all purchasing activities.

Reporting

• Maintain updated procurement records and status reports.
• Provide regular updates on order status, vendor performance, and cost trends.
• Assist in preparing procurement summaries for management review.

Educational Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or related field.

Experience

• 2–5 years of experience in procurement, preferably in real estate, construction, or infrastructure projects.

Key Skills & Competencies

• Strong negotiation and vendor management skills
• Knowledge of construction materials and procurement processes
• Strong analytical and cost-control ability
• Proficiency in MS Excel and documentation systems/ERP
• Ability to manage multiple procurement requests simultaneously
• Good communication and coordination skills

KPIs

• Cost savings achieved on procurement activities
• On-time delivery rate of materials/services
• Vendor performance score
• Procurement cycle time (PR to PO to delivery)
• Compliance with procurement SOPs

Personal Attributes

• Detail-oriented and organized
• Ethical and transparent in procurement practices
• Proactive and solution-oriented
• Able to work under pressure and meet deadlines
• Strong ownership and accountability mindset